A new feature was launched through the UF Health Bridge portal to assist departments in staying up-to-date with approved forms and policies. This refers to the cataloged resources on the Bridge homepage (bridge.ufhealth.org) under the “Policies and Procedures” tab.
This is where you can find forms from UF and UF Health Shands relating to core, HR, legal and privacy policies. It also refers to the Forms catalog, which is under the “Care” tab. Look for Forms, References and Manuals and then click on Forms Catalog.
The new feature saves a record for Bridge users who download a policy or form from these catalogs. When that policy or form is updated with a new version, the user will receive an email to inform him or her of the update. The email will also provide links to the relevant form and policy to make it easier for the user to go to the document and print or order new copies.
This push notification system eliminates the need for staff to continually visit their respective sites to review updates and determine which documents are out of date.
“This new tool provides a new level of real-time notification in regards to updated forms and policies that could enhance our processes and the care we provide,” said
Gloria Irvin, UF Health Shands Health Information Management Operations and Quality manager.
Bonnie Blair, UF Health Shands Supply Chain Services Publication Services manager, added, “The new notification tool is a giant step forward in making staff aware of updated documents in the Forms Catalog. I expect this will significantly decrease the use of outdated forms, making us more compliant with regulatory changes.”